The first thing to do is explore the automated features in your registration system. In Pindena, you can save hours of admin time on registrations and communication.

12 ways to save time with your registration system

1. Schedule your registration to go live later. Got everything ready but want it published next week? Just set a date and time, and the system will open it automatically.
2. Let participants update their own registration. This saves you from answering endless emails about changes and corrections.
3. Limit the number of participants. Avoid overbooking by setting a maximum number of spots.
4. Enable a waiting list. Never miss out on interested people if your event fills up. If someone cancels, you can fill the spot whenever you have time.
5. Use an automatic waiting list. Spots fill up automatically in the order people registered. Fair, simple, and hands-free.
6. Send automatic confirmations. Registration confirmations and other updates go out without you lifting a finger. You can fully edit the content in advance, add extra details, and manage expectations – like telling people when you’ll be available to respond.
7. Add a reply-to address. This way, participants can get in touch straight away, even if you’re not online. You can handle replies when you’re ready – maybe with that first cup of coffee on Monday.
8. Schedule emails or SMS in advance. Use the smart filter in your participant list to select who should get the message, and set the date and time. The system sends it for you – no manual work needed.
9. Add extra pages for participants only. Share programmes or practical info on a hidden page that only registered participants can see. A pro tip: add a contact page too, so they always know where to reach you – and when to expect a reply.
10. Use early bird discounts. Set up time-based pricing for tickets. The system switches prices automatically, so you don’t have to.
11. Postpone invoices until after the deadline. If you’re invoicing participants, you can delay order creation until the deadline. That way, you only get one order per participant – your accounts team will thank you.
12. Keep an eye on things with the Pindena Innsjekk app. Can’t help but peek? Use the app to see who’s signed up and who’s checked in – in real time.

With these tips, we hope you can take a deep breath and feel a little more in control.

If this all sounds great but you don’t yet have a system to make it happen – get in touch with us! 😃